Expertise 03
Supplier due diligence, factory audits & quality assurance
Supplier checks, factory audits and documented inspections before goods leave the factory.
Expertise 04 · Freight, logistics & import
From the supplier’s door to the agreed destination.
KAELIN coordinates the movement of goods through logistics partners, licensed brokers and insurers, keeping the shipment connected to the order and the people waiting for it.
The client need
Goods bought from several suppliers rarely become ready at the same time, in the same place or with the same paperwork. Freight offers cover different things, and the cost of a shipment is often only clear once it arrives.
Buyers need someone to bring the shipment together, keep the documents consistent and coordinate the providers involved through to delivery.
What KAELIN does
We plan the shipment around cargo readiness and the destination, collect freight quotations and set out what each one includes. We then coordinate consolidation, export packaging and the commercial and shipping documents, and keep you informed at each milestone.
At destination, we coordinate customs clearance with licensed brokers, inland transport and final delivery, and follow up on any discrepancy or damage claim with the providers concerned.
Scope of support
What can be included, selected and combined to suit the requirement.
Plan and book
- Freight planning and quotation coordination
- Sea and air freight arrangements through logistics partners
- Consolidation of purchases from multiple suppliers
- Export packaging coordination
Documents and cover
- Packing-list and commercial-document coordination
- Cargo-insurance arrangements through appropriate providers
- Import-document support
Transit and arrival
- Shipment tracking and milestone updates
- Customs-clearance coordination with licensed brokers
- Inland transportation and final-delivery coordination
- Shipment-discrepancy and damage-claim coordination
Responsibilities are defined for each shipment
Specialist providers
Freight, customs brokerage, insurance and warehousing are delivered by the appointed providers. KAELIN coordinates them; it is not a carrier, licensed customs broker or insurer.
What a quotation includes
Duties, taxes, insurance and destination charges are not automatically included. Each quotation states its inclusions, and responsibilities are agreed for the engagement.
Updates
Milestone updates are shared through the communication channels agreed for the engagement, based on information from the carriers and providers involved.
Typical deliverables
Depending on the scope agreed, the work can produce:
- Shipment plan
- Freight quotation comparison
- Consolidated packing list and document set
- Milestone updates
- Delivery confirmation and exception record
How the engagement works
Freight coordination can be added to any KAELIN procurement project, or engaged on its own for goods you have bought directly.
For regular shipments, the same providers, documents and routines can be set up once and reused.
Availability, acceptance, transit times and final charges depend on the cargo, route, providers and agreed terms. Import requirements are confirmed for the destination and product concerned.
What helps us begin
Origin and destination, product type, quantity, weight and dimensions, the cargo-ready date, the Incoterms agreed with the supplier if known, and any special handling requirements. If details are missing, we can obtain them from the supplier.
Related services
Expertise 02
Project procurement & turnkey equipment delivery
Multi-supplier equipment procurement, consolidated delivery and coordinated installation for complete facilities.
Expertise 08
Market entry, business representation & cross-border advisory
Partner searches, introductions, visits, negotiation support and ongoing representation across markets.